Sessions

Sessions let you break a single event into named blocks: a keynote, a workshop, a breakout room, each with its own start and end time, room, and optionally its own RSVP or capacity limit.

Sessions and the Schedule tab live under Program in your event's sidebar, alongside Talent and Linked events. Both need two things at once: your workspace on a Pro plan, and the event itself set to Multi Day or Advanced format. Pick the format when you create the event; a Simple event never shows these tabs, and a Multi Day or Advanced event without a Pro plan shows them locked.

Quick-create vs. detail sheet

Clicking New session on the Sessions tab opens a quick-create dialog. It collects title, start and end time, a free-text Room label, capacity, status, a description, and an Internal session switch. The session is created immediately when you save.

When you reopen an existing session to edit it, the same dialog adds a room picker for assigning a real room from your venue directory: a primary room, an optional room configuration, and additional rooms. Assigning one overrides the free-text Room label everywhere the room is shown, including on the schedule grid.

The full detail sheet, opened by clicking a session row, exposes the complete field set: description, capacity, RSVP settings, audience scoping, partner attribution, and track assignment.

Core fields

Every session has the following fields. Required fields are noted.

• Title: required. Shown to attendees in the public schedule.
• Description: optional; up to 5,000 characters. Use for agendas or prerequisites.
• Start and end time: end must be after start; both are validated on save.
• Room (label): optional free-text location, e.g. "Ballroom A". If you later assign a real venue room to the session, that room's name takes over everywhere the room shows, including this label.
• Track: optional. Assigns the session to a named track. Set in the detail sheet only.

Status and visibility

Each session has a status of either draft or published. Draft sessions are visible to you in the operator dashboard but are not shown on the public schedule or to attendees.

Internal session works independently of status. A published-but-internal session is visible to operators and authenticated attendees in the dashboard, but is hidden from the public-facing schedule. Use this for staff-only briefings or green-room sessions you don't want visible on the event website.

To publish every draft at once, use Publish drafts in the Sessions tab toolbar, which shows a count of how many drafts will publish. Individual sessions can also be published from their detail sheet.

The Sessions list has three filters: status, track, and visibility (All, Public, or Internal only). Use the visibility filter to find your internal-only sessions quickly once the list grows.

RSVP and capacity

By default, sessions require an RSVP. Attendees see a button to reserve a spot, and their RSVP state is tracked as registered, waitlisted, cancelled, or declined.

Set Capacity to a non-negative number to limit RSVPs. Leave it blank for unlimited attendance. When capacity is set, attendees who RSVP after the limit is reached are placed on a waitlist automatically.

Enable Show spots remaining to display the remaining capacity count on the public schedule. This can create urgency for popular sessions; leave it off if you'd rather not surface the number.

Audience scoping

By default, every attendee can see and RSVP to every published session. Audience scoping lets you restrict a session to a subset of attendees, set in the detail sheet across three independent dimensions:

• Ticket types: limit to attendees who hold one of the selected ticket types (e.g., VIP only).
• Price tiers: limit to attendees who purchased at a specific price tier.
• Registration paths: limit to attendees who came through a specific registration path.

Leaving a dimension empty means open to all attendees on that dimension. An attendee must match the criteria on every dimension you've restricted.

Partner attribution

If a session is presented in partnership with a sponsor or co-presenter, link one or more partners from the event's partner list on the detail sheet. Partners appear in the order you arrange them, under a "Presented in Partnership with" header on the public session detail.

Use the Partner label override field to replace the default header text for a specific session. Leave it blank to use the default.

What's next

For a room-and-day grid view of these same sessions, with drag-to-reschedule, see Schedule grid. To group sessions by theme, see Tracks. To assign presenters, see Talent. To assign a session to a real venue room instead of a free-text label, see Venues and rooms.