Team access

By default, every event is visible to everyone in your workspace. Team access lets you restrict an event to a specific set of teammates, and control whether they can view it or make changes.

Public vs private visibility

Every event has one of two visibility settings:

• Public: every member of your workspace can see and open the event in the dashboard.
• Private: only the event creator, org admins, and teammates you explicitly invite can see the event.

This setting controls access inside the workspace dashboard only. It has no effect on your public event page or attendee registration: visibility is not the same as publishing.

Switching visibility

Open the event, go to Settings, and select Access (in the Event group), then select Manage sharing. The dialog opens with two cards, Public and Private. Selecting a card applies the change immediately: there is no separate save step.

When you switch to Private, two additional sections appear in the dialog: one to invite teammates, and one listing who currently has access.

Inviting teammates

With the event set to Private, use the Invite teammates search box to find workspace members. Type at least two characters; results appear after a short delay.

Select the role you want to grant before selecting the member. Selecting a member grants access immediately. The person appears in the Who has access list below.

Roles

Three roles are available when granting access:

• View: can open the event and see its details, but cannot make changes.
• Edit: can make changes to the event.
• Admin: full access, including managing who else has access to the event.

You can change a teammate's role at any time from the Who has access list. The role selector updates their access immediately. If you invite a teammate who already has access, their role is overwritten with the new selection.

Revoking access

In the Who has access list, select the trash icon next to any teammate to remove their access. The list refreshes immediately.

Team access, access codes, and shares

Three features live near each other in the event's sidebar and are easy to confuse. They control different audiences and none of them substitute for another.

• Team access (this article): who inside your workspace can open and edit the event in the dashboard. Has no bearing on the public registration page.
• Access codes: which attendees may register for the event on the public page. Configured under Access codes, in the event's Access & sharing group, not under Team access.
• Shares: scoped, read-only links to a filtered slice of your registration data, for people outside your workspace such as a recruiter, sponsor, or partner. Every view is audited, and a share can be revoked at any time. It is a separate item in the event's sidebar, not part of Team access.